Professional Search Group has partnered with a growing organization seeking an Accounting Clerk who will support both Accounts Receivable (AR) and Accounts Payable (AP) functions. This individual will play a key role in maintaining accurate financial records, ensuring timely payments and collections, and supporting daily accounting operations within a fast-paced environment.
Key Responsibilities
Accounts Payable (AP):
Process approximately 50 invoices weekly, ensuring proper coding, approvals, and entry into the ERP system (NetSuite).
Prepare and process bi-weekly check runs for review and approval (approx. 50 payments).
Perform PO/AP three-way matching within NetSuite.
Review open purchase order reports and monitor unbilled POs.
Maintain vendor records, including setup and collection of required documentation (e.g., W-9s).
Post and reconcile corporate credit card transactions, ensuring supporting receipts and accurate categorization.
Ensure all bills are paid accurately and on time.
Assist with sales and use tax tracking and reporting.
Accounts Receivable (AR):
Prepare daily bank deposits and post customer payments in NetSuite.
Generate and review daily invoicing for shipments and customer accounts.
Process customer refunds and adjustments as needed.
Conduct complex account reconciliations, resolving billing discrepancies and client issues promptly.
Manage AR aging reports; follow up on past-due accounts via calls and emails.
Provide weekly collection status updates to the Controller.
Prepare and distribute monthly customer statements and perform aging analysis.
General Accounting Support:
Assist with month-end close, including journal entry preparation and account reconciliations.
Support internal and external audits as needed.
Collaborate with other departments to ensure accurate financial reporting and process efficiency.
Qualifications
Experience: Minimum 2+ years of hands-on experience in both Accounts Payable and Accounts Receivable.
Accounting Knowledge: Solid understanding of accounting principles, GAAP standards, and fair credit practices.
Technical Skills:
Proficient in Microsoft Office Suite , especially Excel (VLOOKUP, Pivot Tables, and formulas).
Experience with ERP systems ; NetSuite experience highly preferred.
Analytical Skills: Strong numerical accuracy and ability to perform reconciliations and analyze variances.
Communication: Excellent written and verbal communication skills with a customer service mindset.
Organization: Detail-oriented, dependable, and able to manage multiple priorities and deadlines.
Education: Associate degree in Accounting, Finance, or related field preferred (or equivalent work experience).