Job Description
Office Assistant (Part-Time – 20 Hours/Week)
Heartland CASA — Central Illinois
About Us:
Heartland CASA advocates for children who have experienced abuse or neglect across four counties. We are seeking a part-time Office Assistant to help support the daily functions of the office and ensure accurate, organized administrative operations.
Position Summary:
The Office Assistant plays a key role in maintaining a well-organized office and supporting staff, volunteers, and community partners. This position requires strong organizational skills, excellent recordkeeping, and comfort with basic accounting or math-related tasks.
Responsibilities:
- Answer phones, greet visitors, and support daily office communication.
- Maintain organized filing systems and confidential records (digital and physical).
- Perform accurate data entry and update CASA databases and spreadsheets.
- Assist with basic bookkeeping—such as tracking receipts, organizing expenses, and preparing deposits.
- Prepare meeting packets, event materials, sign-in sheets, and documents.
- Maintain office inventory, supplies, and print materials.
- Assist with general clerical duties including copying, scanning, and organizing documents.
- Support staff during events or trainings as needed.
Qualifications:
- High school diploma or equivalent required; administrative or bookkeeping coursework preferred.
- Strong organizational and time-management skills.
- Experience with recordkeeping, filing systems, and accurate data entry.
- Comfort with basic accounting or math tasks (e.g., tracking expenses, logging numbers, event totals).
- Strong communication and customer service skills.
- Ability to use Microsoft Office, Google Workspace, and standard office equipment.
- Ability to maintain confidentiality and handle sensitive information.
- Reliable, detail-oriented, and supportive of CASA’s mission.
Schedule & Compensation:
- Part-time: 20 hours per week
- Primarily Monday–Friday with occasional event support
How to Apply:
Apply through Indeed or email your resume to bsmith@iheartcasa.org with “Office Assistant Application” as the subject line.
Job Type: Part-time
Pay: $15.00 - $16.00 per hour
Expected hours: 20 per week
Benefits:
Work Location: In person
Job Tags
Hourly pay, Part time, Work at office, Monday to Friday,